Technology is revolutionary and each industry is taking benefit of it. Businesses are moving towards the digital revolution. A few tradition are still as important as it was before. Faxing is one of those traditions still having its own importance in businesses and many industries. Still, a few documents such as contracts, legal papers, bills, etc. needs to get faxed as fax has its own legal value. The technology has also paved its way into the faxing to satisfy the business need. The fax server is a technological advancement to make the faxing digitized.
Fax servers can use the traditional lines or VoIP to send and receive faxes. One of the most widely accepted efaxing technology is FoIP (Fax over IP). It uses the cost-effective and reliable VoIP technology to send the faxes.
The fax server converts the documents into the digitized format and send it using the predefined channels. It gets converted into the original format at the receiving end. It can be either printed document or an email based on the configuration.
Benefits of The Fax Server For Any Business:
- Reduced Costs
The fax server reduces the operational cost and stationary required in traditional faxing. It eliminates the papers, toner, and bulky fax machines. It also reduces the maintenance cost required to maintain the traditional machines. The fax servers don’t require any extra hardware or plug-ins to work efficiently, which makes it perfect for any business. - Improved Productivity
The faxing can be performed from anywhere with the FoIP. It eliminates the possible long queues to send the fax from the physical machine. With the fax server, one may easily send the faxes using their desktops, laptops, tablets and even phones. - Leveraged Network
The fax servers eliminate the extra telephone lines required for the fax server. It takes the complete benefit of the existing VoIP network. It also removes the need of extra wiring which makes it more scalable and extensible. - 24*7 Availability On Finger Tip
The fax server can be integrated into the web, software or any mail server based on company’s requirement and choice. It makes it available 24*7 even when you are traveling or on a dinner table. You may send and receive the faxes from anywhere using your simple web or mail servers. - Robust Disaster Management
Majority of the fax servers come with the security configuration. It makes the copy of each or important documents on the server which works as a disaster management. Any time, one can get the backup and recover the lost faxes which is nearly impossible with the traditional fax system. - Competitive Edge
The fax servers give a competitive edge to the business with its advanced features. For example, companies can add their own cover page as a signature of all their documents sent to other firms. It also gives notification once the fax is received by the receiving party. The fax can be auto forwarded in case of failure. It gives a competitive edge to any business.
There is a plethora of advantages rendered by the fax server software. The modern fax server software has many features which makes it more appropriate compared to the traditional fax machines. It provides the fax templates which can be used to send the faxes of the same nature. One may also block unwanted faxes with ease. The color faxing can never be so easy and cheap as it is with the FoIP software. Any business can use their resources efficiently and improve the productivity by giving their business a professional touch with the fax server software.
If you are considering implementing a fax management solution for your organisation, but are still sitting on the fence when it comes to selecting the right solution, we encourage you to e-mail us on sales@rincon.co.in and we will be glad to assist you.