Human Resource Management can be a source of strategic advantage for every company, but is your Human Resources department able to effectively and efficiently do their job?
The amount of paper and electronic documents that any HR department generates and receives can be huge with numerous files having to be maintained for every employee and applicant. In addition, ensuring compliance with regulations is essential as well as improving departmental efficiency.
Key Document Management Issues Facing HR Managers
Issues
- Growing volumes (and duplication) of paper and electronic records
- Manual processes to copy, email, mail, and file HR documents
- Inconsistent document processes across locations
- Lack of reporting or audit capability for more complicated internal and external requests
Impact
- Slow, sometimes incomplete ability to access employee files
- Higher labor costs
- Missing HR files
- Duplication of effort
- Can’t verify document retention
- Delays in processing paper work
- Risk of fines for noncompliance
- High storage and shipping costs
- Privacy and security concerns
What HR Managers Must Do
- Create fast and easy access to documents
- Ensure document security, backup and recovery
- Reduce storage and shipping costs
- Improve reporting and audit capabilities
- Increase productivity
- Reduce exposure to compliance fines
- Optimize use of HR staff
How FileDirector can assist?
Our document management software for Human Resources helps HR department retain documents for the appropriate time and improve office efficiency. Personal information for every employee and applicant’s information is safely stored in our electronic repository for quick and easy access.
Now every resume, cover letter, internal memo, employee review, sick leave request and more is traceable and easily maintained.
Benefits:
- Central repository for all HR documentation
- Save time and space filling and retrieving documents
- Create segregated and secured personnel documents
- Develop best practices for your departmental records management
- Rapid Deployment equals rapid ROI
- Guaranteed user adoption with the user friendly, flexible interface
- Let HR staff focus on core activities and less on paperwork
- Know the status and location of all candidates and employee records in your system
- Enable staff to view required documents simultaneously
- Never lose or misplace a file again!
E-mail us on sales@rincon.co.in for more information and we will be glad to assist you.