In today’s business environment, ensuring data security has become a priority. Recent surveys show that a corporation has a 26% likelihood of experiencing a major data breach within any given 24-month timeframe. And it may come as a surprise to know that careless management and employee practices are the cause of most security breaches ― even more than criminal or malicious attacks. The consequences of a security breach for a corporation can be both financial and reputational, and can ultimately lead to a lack of trust in its brand.
If you exchange sensitive, confidential or mission-critical information with customers and partners, and use unsecure communication technologies such as emails, FTP servers, Enterprise File Synch and Share solutions without providing proper protection and a rigorous compliance strategy, you may be running serious and unnecessary risks.
DO YOU USE ANY OF THESE UNSECURE METHODS FOR EXCHANGING SENSITIVE INFORMATION?
Email was not designed with privacy or security standards in mind. Emails are transmitted in clear text over the Internet and are stored in multiple locations with many service providers, which exponentially increases hacking possibilities.
Password-protected zip files
Numerous free tools and tutorials exist that make cracking passwords on zip files in mere minutes an easy task.
Sending two separate email messages
Often, a person will send an email that contains sensitive information and a second email that contains complementary sensitive information. This practice is not in any way secure. Anyone who has gained access to an inbox has access to both the first and second emails.
Uploading files to an FTP server
Many corporate email systems and Internet Providers prevent the exchange of large files. As a result, employees often turn to standard FTP servers or file sharing services. These solutions do not protect sensitive data, and can be complicated to use.
Sending CDs, DVDs or USB keys by mail or courier
Sending data by mail or courier is actually one of the most dangerous methods for sharing sensitive data and could also become expensive. The potential for the package containing the data to get lost or stolen is significant.
WHAT IS THE XMediusSENDSECURE CLOUD SOLUTION?
SendSecure is a state-of-the-art file exchange platform that is both highly secure and simple to use. It is expressly designed to allow for the safe exchange and ephemeral storage of sensitive files in a virtual SafeBox. Any files exchanged are encrypted in both the upload and download processes. Furthermore, SendSecure requires authentication from the sender, and double authentication for the recipient. Finally, it automatically purges old files based on a retention policy that is customized when the ephemeral SafeBox is created and provides an audit trail of all communications.
WHO SHOULD USE XMediusSENDSECURE?
Healthcare
Medical professionals and institutions–including doctors, nurses, administrators, clinics and hospitals can use SendSecure to:
• Securely send messages, medical records and files to patients, insurance companies, clinical research, etc.
• Share MRI, CT scan, and other large diagnostic files between physicians and patients
Finance
Frequently, clients of financial institutions are limited to using the electronic communications systems that the financial institutions have available. These systems often require software downloads or account creation. Worse yet, documents cannot always be returned using the same system.
Banking
• Ease the workload of loan officers who need to sign banking documents with customers
• Ensure that legal documents are kept confidential when working with regulators, outside legal counsel, or business partners
• Secure the communications of executive teams who need to share information with their Boards of Directors, one another, outside counsel, and regulatory agencies
Mortgage Companies or Brokers
• Help loan officers who need to send or receive sensitive documents
• Facilitate the workflow of departments that need to receive documents from appraisers, title companies, government entities, banks and other outside parties
Insurance Companies and Brokers
• Assists with the exchanging of information for insurance claims
• Facilitates receiving detailed building plans or other pertinent data to provide accurate quotations to customers
Legal
Lawyers deal regularly with confidential client information and have an obligation to protect that information from being intercepted, either accidentally or deliberately.
Common uses for SendSecure include:
• Sending contracts to other lawyers inside and outside of their firms
• Sending sensitive messages and files to personal and business clients
• Using Delivery Confirmation to prove that recipients received and opened secure messages
Government agencies
Government agencies deal with large amounts of sensitive personal data from citizens that must be protected.
• Securely communicate social security numbers
• Exchange Tax report information without risk
To learn more contact us sales@rincon.co.in